Statute » Section 3 : Matters Needing Council Decisions between Meetings

 

1.      Between regular meetings of the Council, the Rector in consultation with the Chairman of the Council may refer any matter which calls for a Council decision to Council Members by Registered Mail or fax or e-mail. The Rector shall request an immediate acknowledgment of receipt when fax and e-mail are used and ensure that all members receive the communication in time for voting.
2.       For each such matter, so referred to Council Members, the Rector shall provide clear and adequate information to facilitate a decision.
3.       A date shall be set for the Council Members to vote. Voting may be done by e-mail or fax, provided that a signed voting form is returned to the Rector by the date indicated on the form.
4.       The voting card shall be in the following form : ( Download form )
5.      On the next working day after the date appointed for closure of vote, the Rector shall count the votes and submit the results to the Chairman of the Council for approval. A simple majority of the votes received shall determine the fate of the motion.
6.       The results of the vote on each matter, along with comments of members, shall be conveyed to the Council Members by report. This report shall be included in the minutes of the Council and shall be submitted to the next meeting of the Council for ratification. Comments of members shall be considered before such ratification.